How to use Microsoft Teams on Windows, macOS, Linux, Android and more

How to use Microsoft Teams happening Windows, macOS, Linux, Android and more

Our step-by-stone's throw guide demonstrates how to use Microsoft Teams across many operational systems.

(Mental image: © wichayada suwanachun / Shutterstock)

Microsoft Teams has garnered huge support over the past 18 months or so. Since the go around of the Covid-19 pandemic, more people than ever have had to get accustomed national lockdowns and social distancing measures. That has meant that face-to-chee interactions are out - and remote meetings are in.

Although Microsoft Teams boasted a respectable user base prior to the pandemic, its numbers have subsequently skyrocketed (as have those of rival video conferencing tools wish Google Meet and Zoom). Microsoft has responded to this uptick in postulate by regularly upgrading its weapons platform, releasing virgin features to meliorate productivity , and supply extra opportunities for collaborationism among its users.

However, this added functionality has meant that victimisation Teams has become an progressively complicated project. The years when an individual simply logged onto Skype and clicked on a adjoin to initiate a video call are monthlong gone. Nowadays, Teams users have channels, audio conferencing, AI transcription, and third-political party integrations to come to grips with.

What's Thomas More, the general has forced many businesses to rapidly accelerate their digital transformation initiatives - signification many individuals do not yet have the skills necessary to fully adopt tools like Teams.

If you'ray worried about non understanding how to use Teams, then you've come to the right place. Regardless of your elect operating system (whether you regularly use Windows 11, macOS, Linux, Chromebooks, iOS, operating room Android devices), this guide will demonstrate how to use Microsoft Teams step by step.

Windows 11

Windows 11 is the latest looping of Microsoft's hot Windows series of operating systems. Free in October 2021, it offers a new design as well as a Host of forward-looking features, such as the ability to natively download Android apps, the use of widgets, and the internalization of Microsoft Teams directly into the in operation system. If you've newly downloaded Windows 11 and want to have it away more astir how it combines with Microsoft Teams, keep reading.

Step ace: Download Teams

It's to a higher degree likely that your edition of Windows 11 will already have Microsoft Teams downloaded but if for whatever reason IT doesn't, you'll first have to download it. In order to get along so, navigate to www.microsoft.com/en-GB/microsoft-teams/download-app and choose "Download for desktop." And then follow the on-screen book of instructions to download and put in Teams for your device.

Mistreat two: Locate Teams

Windows 11 home menu — (Image credit: Microsoft)

Unlike preceding versions of Windows, Teams automatically appears in the taskbar of Windows 11 devices away default. Click on the ikon to launch the program. Alternatively, you can press the Windows logotype key + C to access Teams via a keyboard shortcut.

Microsoft Teams Web Sign-in — (Image mention: Microsoft)

Once Microsoft Teams has been loaded, you'll be asked for your login certificate. You'll need a Microsoft account to complete this step, which wish come with a corresponding username and parole. Enter these inside information and your Teams experience for Windows 11 testament set out.

Step four: Bulge a chat or meeting

With Teams loaded, you'll believably deprivation to protrude engaging with other users. You can coiffure so by clicking on either "Chatter" to start a fres conversation or "Meet" if you'd sort o footstep straight into a video call off.

Ill-trea five: Add people

Microsoft Teams Invite — (Prototype credit: Microsoft)

You North Korean won't get much collaboration done if you can't contact other individuals. Type in an individual's name, e-mail dea, operating room phone figure and you'll automatically be able to view them as a contact, providing they have a Teams account statement. If not, they will take in an invite link to join Teams.

Step 6: Review your Recent activity

Microsoft Teams Activity — (Image credit: Microsoft)

All time you role Teams, IT's useful to be competent to go out what you got equal to last time. On Windows 11, caput to the important cover of Teams and you'll find a list of entirely of your recent conversations.

macOS

Although Microsoft and Apple could atomic number 4 viewed as technology rivals, that doesn't mean that Mac users can't enjoy the benefits of Teams. Fortunately, macOS users should find that victimization Microsoft Teams is pretty unequivocal.

Step one: Download Teams

Microsoft Teams macOS — (Image reference: Microsoft)

Again, the opening move to victimization Microsoft Teams is downloading the software. Visit www.microsoft.com/en-gb/microsoft-teams/download-app and click "Download for desktop." You'll then be taken to another page showing the Apple logo, where you should click "Download Teams."

Abuse two: Put in Teams

Microsoft Teams macOS Install — (Image credit: Microsoft)

Once the download is complete, repeat-click on the file, and the installation whiz leave launch. Opt your installation location, type in your admin password if required, and the facility wish carry on until realised.

The first time you click connected your newly installed Teams app, you'll be confronted with the planetary hous-in page. If you already have a Microsoft account, log on using your email address and word. If you don't have a Microsoft history (which is certainly not unusual among macOS users), unfortunately, you leave wealthy person to get one in fiat to use Teams. The adjustment process is quick and prosperous though.

Step four: Join a group meeting

Course, you can lay out a Teams meeting yourself, only many individuals will encounter their first experience of Teams after being asked to join a meeting by someone other. If this is the case, click on the meeting invite link in your email, and your Teams console will open.

Step five: Cheque your video settings

Microsoft Teams - Settings — (Image credit: Microsoft)

Before you junction a Teams group meeting, you will have the option to configure your video and audio frequency settings. This is a good time to make sure your photographic camera and mike are turned on.

Step six: Create a meeting

If you want to create a meeting yourself, check that the teams tab is selected then chatter the video icon good the bottom of the screen, followed by "Meet now." Simply dog "Show participants" to add u other people to your get together.

Linux

Linux has a repute for not being the most easy of operating systems, but it quiet has a pretty dedicated user base. The fact that it's atrip, expressed-source, and boasts large biotic community support are all major bonuses. Another is the fact that Microsoft Teams is now available to utilisation happening the OS. Admittedly, it did occupy until December 2022 for Microsoft to launch Teams in public preview for Linux, but it's better late than never. Here's how to download and enjoyment the program.

Step one: Download Teams

Microsoft Teams for Linux — (Image credit: Microsoft )

Chaffer the Microsoft Teams website by clicking along the following link: www.microsoft.com/en-gb/microsoft-teams/download-app. On the following page, click happening the "Linux DEB download" release. Certain distributions of Linux, like Red Lid, will take a slightly different installing just, as luck would have it, there is a release for this also. Then keep open the downloaded file along your device.

Step two: Install Teams

Microsoft Teams Linux Install — (Project reference: Microsoft)

Locate your download file, double-click the *.deb file to launch the installer, then click the "Install" button."

Step triad: Use the Terminal instead

Around Linux users English hawthorn need to install Teams using commands instead. If this is the case, open the Terminal, type the following command, and entreat Enter: "curl https://packages.microsoft.com/keys/microsoft.asc | sudo apt-fundamental add -". This should be followed by another command: "sudo sh -c 'echo "debutante [arch=amd64] https://packages.microsoft.com/repos/ms-teams stable briny" > /etc/apt/sources.list.d/teams.list'"

And so, typewrite "sudo apt update," and finally "sudo apt install teams" and the program will beryllium waiting for you.

Although the installation process is a little different for Linux users, using Teams itself is just like any other OS, and then refer to some of the stairs higher up if you indigence assistance to start a chat or meeting.

Chromebook

Like Teams, Chromebooks have surged in popularity in recent times, displaying 275% class-on-year growing in the first billet of 2021 alone. The devices are favored due to their speed, affordability, and lack of bloatware. However, users can come across difficulties when disagreeable to download and economic consumption certain pieces of software package that are easily employed across other operative systems. Luckily, there is commonly a simple workaround when this occurs - and this is the case with Microsoft Teams.

Step one: Decide between the web app and Play Put in

Play Store — (Image credit: senengmotret / Shutterstock.com)

Currently, there is no native version of Microsoft Teams for Chrome OS, so Chromebook users have two options. The first is to access Teams via their web browser. The else involves downloading Teams from the Google Swordplay Store. Both approaches attach to their advantages and disadvantages.

Step two: Memory access the web app

Staring your web web browser and visit: teams.microsoft.com. You will be asked for your Microsoft accounting credentials. Enter them when prompted to act up so.

Dance step troika: Enable notifications

Microsoft Teams Notifications — (Image deferred payment: Microsoft)

With the Teams web client loaded, it is a good idea to enable notifications thus you wear't miss anything. The first clock you access the World Wide Web app, you'll see a substance in the bottom right-hand nook interrogative if you lack notifications turned on or off.

Step four: Make up a desktop shortcut

Microsoft Teams Chromebook Shortcut — (Look-alike credit: Microsoft)

Other handy Chromebook feature is the power to make over screen background shortcuts for websites. You Crataegus laevigata want to do this with the network version of Teams so it is easy to access. Plainly, lade the WWW translation, click on the ternary dots in the top-right hand corner of the Chrome web browser, select "More tools" and then "Create shortcut." You can even opt to have Teams open as a separate window, so it genuinely feels like-minded a screen background app.

Step 5: Download from the Bet Store

If you'd favor, Teams users on a Chromebook can choose to download Teams from the Google Play Entrepot preferably than use the web customer. The Play Store variant International Relations and Security Network't perfect and encounters some optimization issues, but downloading the app is simple. Scarce open the Google Meet Depot connected your Chromebook, search for Microsoft Teams, and hit put in.

iOS

With more individuals running remotely than ever before, it stands to reason that some workers won't always comprise able to fire up their desktop PC OR laptop. Instead, chatting or taking role in a meeting might be easiest via their smartphone. For Apple fans, this means downloading and using Microsoft Teams on the iOS chopine.

Step one: Get the app

The App Store on a phone screen — (Image credit: Shutterstock / BigTunaOnline)

Visit the App Store and look for for "Microsoft Teams". The first result should comprise the official app. Flick "Install" and wait for the computer program to come out in your app drawer.

Footfall 2: Open the Teams app

Click on the Teams app, and you'll be bestowed with a mark-in screen where you volition be asked to enter your Microsoft account credentials

Step three: Check the activity section

The good news is that the Teams mobile app functions selfsame similarly to desktop versions, so you can stay on lead of meetings and chats. One of the original things you may want to do is visit the activity section, where Teams will provide a breakdown of important items like mentions and notifications. If your Teams environment is particularly busy, a handy filter wish earmark you to confine the feed to particular types of activity.

Android

Smartphone users that prefer to avoid Apple products probably have a gimmick that uses the Android OS. In fact, this May atomic number 4 the nearly common way of victimization Teams given that Android holds a smartphone commercialise share of around 70%. If you are one of the world's many Android fans and you've decided to use Teams, here's how you can execute so.

Step one: Get the app

Google Play Store — (Image recognition: Shutterstock)

Go to the Drama Store and hunting for "Microsoft Teams". The official version of the app should equal the first ane in the inclination of options presented to you. Double-check reviews and developer names, however, to name sure you aren't about to download a fake version of the platform.

Step two: Undisguised the Teams app

Once Teams is downloaded and installed, it should come out within your app drawer. Click the Teams app and you'll Be asked to move in your Microsoft account statement credentials. Once that is complete, the Teams app will load up.

Whole tone three: Outset exploring

The incomparable way of acquiring to grips with Teams for Android is by exploring the features available. Fortunately, this version works similarly to the screen background program, so starting conversations and meetings is straightforward.